TTM Healthcare are proud to partner with our client in the Public Sector to recruit a temporary Grade IV Medical Secretary in Galway.
Location: Tuam
Hours: 9am to 5pm, 35 hour working week (Monday to Friday)
Contract: Temporary 6-month initial contract
Pay-rate: €19.50 – €30.07 per hour depending on previous relative public sector experience
Available for an immediate start
Key Responsibilities
-Report directly to senior management and provide day-to-day administrative assistance.
-Prepare agendas, attend meetings, and produce accurate and timely minutes.
-Maintain efficient filing systems, both electronic and manual.
-Update, maintain, and monitor a range of databases and client records using Microsoft Word and Excel.
-Ensure data is recorded accurately and stored in accordance with confidentiality and GDPR requirements.
-Collate and process Freedom of Information (FOI) requests, DPP reports, and client complaints.
-Assist Counsellor Therapists with administrative tasks, including forms, queries, and information requests.
-Provide timely and accurate information to support service delivery.
-Correspond professionally with internal HSE departments and external agencies via email and phone.
-Handle sensitive information with discretion and professionalism.
-Meet and greet clients attending the service, ensuring a welcoming, respectful, and supportive environment.
-Manage client check-ins and direct queries appropriately.
Essential Criteria
-Proficiency in Microsoft Excel and Microsoft Word (data entry, formatting, basic analysis).
-Strong knowledge of medical terminology required.
-Strong organisational and time-management skills.
-Excellent written and verbal communication abilities.
-High level of accuracy and attention to detail.
-Ability to handle confidential information with discretion.
-Professional, empathetic, and client-focused manner.
-Ability to work independently and as part of a multidisciplinary team.
Please apply with your updated CV asap.