TTM Healthcare are proud to partner with our client in the Public Sector
to recruit a Grade IV Assistant Staff Officer to join their team in January.
3 month initial temporary contract.
Monday – Friday 9am – 5pm, 35hours per week.
Based in their offices in Killarney 4 days per week and in Tralee 1 day per week.
Professional:
- Oversee daily operations to ensure efficiency.
- Keep updated on relevant procedures, practices, and laws to ensure high standards are met.
- Organise and secure all records properly.
- Use technology to maintain high-quality work and adapt to ICT advancements in administration.
- Maintain confidentiality.
- Plan and organise departmental work.
- Meet deadlines for time and attendance entries.
- Stay informed about relevant legislation, regulations and guidelines.
- Communicate effectively to improve service delivery.
- Provide backup for other Time and Attendance Super-users.
- Work as part of a respectful team.
Personnel:
- Ensure staff understand and follow policies and procedures are well documented.
- Support high-quality documentation (reports, correspondence, etc.) by monitoring and reviewing team work.
- Supervise and support staff well-being when applicable.
- Manage attendance and absenteeism when applicable.
- Promote a workplace culture of diversity and respect.
- Foster leadership and motivation for good staff relations and performance.
- Maintain records of attendance, statistics, and other requested information.
Education and Training:
- Continuously develop personally and participate in team training and learning.
- Complete all required training.
- Arrange induction and training for staff to enhance skills, including workplace placements if needed.
- Provide supervision and support staff development where applicable.
- Participate in performance reviews, identifying improvement areas and creating action plans.
- Ensure policies and procedures are in place for all areas.
Health & Safety:
- Follow and help develop policies, procedures, and safe practices, adhering to relevant laws and standards.
- Be familiar with Health Information and Quality Authority (HIQA) standards, including those for child protection and care, and follow protocols.
- Support and participate in sustainability initiatives, such as energy, water, and waste reduction, to improve service efficiency.
Essential Requirements:
- Have satisfactory 2 year experience as a minimum Clerical Officer with Tusla, the HSE or within other statutory health agencies, or a body which provides services on behalf of the HSE under Section 38/39 of the Health Act 2004 or within a body that provides services on behalf of Tusla under Section 56 or Section 59 of the Child and Family Act 2013.
- Proficient in Microsoft Office – Word, PowerPoint and Excel.
- Excellent organisational skills and attention to detail.