TTM Healthcare are proud to partner with our client in the public sector to recruit for a temporary Grade IV Assistant Staff Officer in Kerry.
Location: Tralee
Position: Grade IV Assistant Staff Officer
Hours: Full time, Mon-Fri, 9-5 (35 hours a week)
Pay: €19.97- €30.67 per hour depending on previous relevant public sector experience
Contract: month-to-month temporary initial contract
Key Responsibilities
- Provide high-quality administrative and organisational support to management.
- Manage the diary, scheduling appointments, meetings and commitments.
- Monitor and manage emails, prioritising correspondence and bringing urgent or important matters to management attention.
- Draft, format and proofread correspondence, reports, presentations and other documentation.
- Arrange and coordinate meetings, including agendas, papers, meeting rooms and other requirements.
- Attend meetings and take accurate and concise minutes.
- Circulate minutes and agreed actions promptly and maintain an action log to monitor follow-up.
- Coordinate travel arrangements, accommodation and itineraries as required.
- Prepare reports, presentations, spreadsheets and other management information.
- Maintain accurate records, databases and filing systems.
- Handle confidential and sensitive information with discretion and professionalism.
- Liaise with internal departments, external organisations and key stakeholders on behalf of management.
- Assist with projects and other administrative tasks as required.
- Proactively manage competing priorities, deadlines and changing requirements.
- Undertake any other duties appropriate to the role.
Essential Criteria
- Previous experience in a Personal Assistant, Executive Assistant, Administrative or similar support role.
- Proven experience managing diaries, emails and meetings.
- Experience taking accurate and professional meeting minutes.
- Excellent organisational and time-management skills, with the ability to manage multiple priorities.
- Excellent written and verbal communication skills.
- High level of accuracy and attention to detail.
- Ability to work independently and use initiative.
- Ability to maintain confidentiality and deal appropriately with sensitive information.
- Strong interpersonal skills and the ability to communicate effectively with people at all levels.
- Proficient in Microsoft Office, particularly Outlook, Word, Excel and PowerPoint.
- Ability to work calmly and effectively under pressure.
- Professional, reliable and flexible approach to work.
Please provide an updated version of your C.V. at your earliest convenience.